Job Opportunity: Finance Manager

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Position: Finance Manager
Status: Full-time (40 hrs. 1.0 FTE)
Pay: Salary will be offered commensurate with experience
Hours: Primarily Weekdays, occasional evenings and weekend
Responsible to: Executive Director

About CWS:

Clackamas Women’s Services (CWS) was incorporated in 1985 as Clackamas County’s first shelter for women and children escaping family violence and domestic abuse. CWS’ service delivery framework is built on trauma-informed best practices that promote safety and self-determination. Our vision is to live in a society that no longer tolerates domestic and sexual violence, but rather thrives on mutual respect.

CWS offers comprehensive, responsive solutions for adults and children impacted by sexual assault, domestic violence, stalking, the sex industry, and elder abuse. Through our confidential emergency shelter, our rural outreach office and A Safe Place Family Justice Center, CWS coordinates services with other public and private agencies in order to best serve survivors seeking help. Participants in our programs receive no-cost services by highly trained staff.

Position Overview:

This position is a great fit for a motivated and detail oriented Finance Manager who has expertise in bookkeeping, values professionalism, and has a talent and a passion for helping CWS meet its mission through fiscal stewardship. The Finance Manager supports the fiscal and business activities for the organization. Responsibilities include contributing to the development and implementation of systems and procedures to improve the fiscal quality, efficiency and grant compliance of the organization; submitting payroll on a monthly basis and maintaining appropriate payroll files; and assisting with the daily operations of the agency. This position performs everything from routine to complex fiscal duties. The Finance Manager is responsible for the day to day operations of the finance department.

Requires strong interpersonal and communication skills in order to exchange information and interface with vendors, staff and other stakeholders throughout the community. The job requires strong attention to detail, a high level of sound judgment, organization, and problem solving as they work independently, while coordinating efforts and receiving instruction from agency Directors. The position has responsibility for managing employees and volunteers in the fiscal department of the agency at times. Requires a high level of confidentiality due to the nature of the position. This position involves pressures of deadlines and multiple tasks being worked on at the same time while being exposed to interruptions within an office environment.

Key Responsibilities:
  • Responsible for accrual-based accounting tasks and transactional data entry for accounts payable, accounts receivable and recording deposits and tracking revenues.
  • Assist in monthly close process, including the reconciliation of various general ledger account.
  • Manage and maintain positive vendor contracts and relationships.
  • Provide information for the annual agency budget.
  • Prepare and submit deposits.
  • Reconcile monthly donation records per QuickBooks to donations recorded within Salesforce, maintained by the Development department.
  • Responsible for monitoring cash flow projections and releasing payables accordingly.
  • Verify accuracy, and ensure proper account and project coding on all invoices and reimbursements requests received.
  • Maintain financial record keeping for all funding sources.
  • Maintain agency’s financial folders and documents and maintenance of proper storage of financial records in compliance with federal and state laws.
  • Ensure that employees are paid accurately and on time; gathers and submits employee payroll information from the HR & Operations Coordinator and processes monthly payroll.
  • Oversee the medical billing process as it relates to financial and administrative functions (not responsible for clinical aspects):
    – Interface and coordinate with staff and vendors responsible for medical billing to ensure compliance and maximize the available reimbursements the agency qualifies for.
    – Manage all contracts related to medical billing.
  • Assist in grant contract management.
  • Preparation of responses to questions from internal staff regarding financial statements and reports including contract and grant expenditures, status, and terms. Distribution of monthly reports to program managers and assistance in enhancing their understanding of the reports.
  • Preparation and maintenance of documentation to support audit and compliance inspections by external auditors and federal, state, and other related agencies.’ Compliance inspections include the examination of grant document and related expenses, billing, amount of funds draw down, correspondence, and other compliance related activities.
  • Work on specials projects as needed.
  • Contribute to update and maintenance of fiscal policies.
Knowledge, Skills and Abilities and/or Qualifications:
  • Bachelor’s degree in accounting or equivalent non-profit accounting experience preferred.
  • Minimum of two years of general accounting experience, or an equivalent combination of education and experiences sufficient to successfully perform the essential duties of the job listed above.
  • Highly proficient in QuickBooks software, and ability to learn other data management systems.
  • Strong skills in organization and attention to detail.
  • Knowledge and ability to prepare, analyze, and interpret accounting and financial reports.
  • Excellent oral and written communication skills and ability to write professional business communication, reports, budgets, and generate forms.
  • Work requires significant autonomy, ability to meet or exceed deadlines, balance numerous projects.
  • Knowledge of Medical Office Billing advantageous, but not required.
  • Proven ability to work in a team and build working partnerships.
  • Willingness to abide by the mission and philosophy of CWS.
  • Possess the ability to work non-judgmentally with people from diverse backgrounds.
  • Able to pass a background check as a condition of employment.
  • All CWS staff are required to complete a 40-hr training provided by the agency.

To apply, please send a resume and cover letter to employment@cwsor.org

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